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Privacy Policy

Web Privacy Statement

Commitment to Privacy

StateU values individuals' privacy and actively seeks to preserve the privacy rights of those who share information with us. Your trust is important to us and we believe you have the right to know how information submitted through a university Web site is handled.

As explanation of StateU's online information policy and practices and to assist you in better protecting your privacy, we provide the following privacy notice.

Privacy Notice

The following information explains the Internet privacy policy and practices the university has adopted for its official Web sites. However, in legal terms, it shall not be construed as a contractual promise, and the university reserves the right to amend it at any time without notice. Privacy and public records obligations of the university are governed by applicable Virginia statutes, including, but not limited to, the Virginia Privacy Protection Act of 1976, the Virginia Freedom of Information Act, and by any applicable U.S. federal laws.

Site Definitions

University Web space includes hundreds of sites with varying levels of university involvement and commitment as outlined below.

Official University Web Sites

Except as noted, the information in this privacy notice applies to all official StateU Web sites, which are defined as – the Web pages of university colleges, schools, departments, divisions or other units and any other sites specifically designated as official by a vice president, dean, department head or director. Official pages are generally recognizable by a standard page footer carrying the university logo, contact information and reference to this privacy statement.

Unofficial Web Sites

Within the StateU domain – signified by the address "" or within the range of Internet protocol addresses assigned to StateU – you may find Web sites over which the university has no editorial responsibility or control. Such sites are considered unofficial and include, but are not limited to, the Web pages of individual faculty members or students and the Web pages of student organizations and other entities not formally a part of the university. While StateU encourages compliance with this Web Privacy Statement at such sites, in order to better understand the policies and practices under which they operate, please consult the privacy statements of individual sites or seek information directly from the persons responsible for those sites.

The Information We Collect

The Web Privacy Statement speaks generally to the information collected by or submitted to Therefore, in addition to this general explanation of policy and practice, the university encourages colleges, schools, departments, divisions and other units contributing to its official Web pages to post, as necessary, more specific privacy notices pertaining to the collection and use of any personal information associated exclusively with those pages. Thus it is wise for you to read page-specific notices to ensure you understand the privacy policies and practices applicable to a particular site.

When you access Web pages, certain client information and essential and nonessential technical information (collectively referred to as access information) listed below is automatically collected. No other information is collected through our official Web sites except when you deliberately send it to us (for example, by clicking a link to "register").

Access Information (automatically collected)

Client information: the Internet domain and Internet address of the computer you are using.

Essential technical information: identification of the page or service you are requesting, type of browser and operating system you are using; and the date and time of access.

Nonessential technical information: the Internet address of the Web site from which you linked directly to our Web site, and the "cookie information" used to direct and tailor information based on your entry path to the site.

Optional information (deliberately sent)

- when you "create an account" or "register" or "login" to

when you complete online forms: all the data you choose to fill in or confirm.

The Way We Use Information

As a general rule, StateU does not track individual automatically collected information. We do, however, analyze aggregate traffic/access information for resource management and site planning purposes. StateU reserves the right to use log detail to investigate resource management or security concerns.

Access Information:

We may keep client information from our systems indefinitely after the Web page is transmitted, but we do not cross-reference it to the individuals who browse our Web site. However, on rare occasions when a "hacker" attempts to breach computer security, logs of access information are retained to permit a security investigation. In such cases the logs may be further analyzed or forwarded together with any other relevant information in our possession to law enforcement agencies.

Under the Virginia Freedom of Information Act, records in our possession at the time of a Freedom of Information Request might be subject to inspection by or disclosure to members of the public. As indicated above, client information may be retained after transmission of the requested Web page and might be available for inspection.

We also use non-identifying and aggregate information to better design our Web site. For example, we may determine that X number of individuals visited a certain area on our Web site, or that Y number of men and Z number of women filled out a particular registration form. But we do not disclose information that could identify those specific individuals.

Profile Information:

Profile information enables us to provide services or information tailored more specifically to your needs, to forward your message or inquiry to another entity that is better able to do so, and to plan Web site improvements.

Profile information does not constitute an "application", and thus the information collected in a "profile" is not used to determine admissions decisions.

We use the information you provide about yourself when placing a request for service only to complete that order or request. We do not share this information with outside parties, except to the extent necessary to complete that order or request.

We generally use return e-mail addresses only to answer the e-mail we receive. Such addresses are generally not used for any other purpose and by university and state policy are not shared with outside parties.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the purpose described without a clear notice on the particular site and without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Providing Information is Your Choice

There is no legal requirement for you to provide any information at our Web site. However, our Web site will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our Web site but may prevent certain features from working. For any optional information that is requested at the Web site, failure to provide the requested information will mean that the particular feature or service associated with that part of the Web page may not be available to you.

Our Commitment To Data Security

StateU is dedicated to preventing unauthorized data access, maintaining data accuracy, and ensuring the appropriate use of information. We strive to put in place appropriate physical, electronic, and managerial safeguards to secure the information we collect online. These security practices are consistent with the policies of the university.

Data Security

The data you enter into an "account", "profile" or "online form" is password protected and encrypted with https.  When you keep your account password protected, besides you, only authorized university personnel have access to your online data, of which all personnel sign a confidentiality agreement and are provided with training on student privacy and data security. 

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